UFWDA now offers event insurance for full supporting roster clubs and associations. If you are a member club and you bring your full roster of members, you have an opportunity to hold events at a very affordable rate. The UFWDA Event Insurance program is a great way for your organization to hold events, club meetings, and trail clean ups at an affordable rate!
UFWDA EVENT INSURANCE PROCEDURES
The process to attain UFWDA event insurance is simple. The process is outlined for attaining the insurance below. If you have any question or need further information please contact insurance@ufwda.org.
STEP 1: Fill out UFWDA Event Insurance Application and return it to UFWDA.
STEP 2: After approving the application, UFWDA will send you the insurance company application. Fill that out and return to UFWDA.
STEP 3: UFWDA will send you the invoice to be paid prior to receiving the policy.
EVENT INSURANCE FAQ’S
Does the policy save us money?
In most cases, organizations are required to purchase a master policy for an event when they purchase insurance on their own that can cost thousands of dollars. If you use the UFWDA event insurance policy you save a lot of money and have great coverage!
Does the policy cover the trail ride portion of an event?
Yes
What kind of coverage will we receive?
$1,000 Deductible / Self Insured Retention
$2,000,000 Aggregate
$1,000,000 Spectator Liability
$1,000,000 Participant Legal Liability
$1,000,000 Products and Event Camping Liability
$1,000,000 Personal and Advertising Liability
$300,000 Fire Damage liability
$50,000 Errors and Omissions coverage
$10,000 Participant Accidental Death and Dismemberment Premium for Annual Club Policy
$10,000 Excess Medical coverage with $1000 deductible for Annual Club Policy
How do I find out more information?
Contact UFWDA at insurance@ufwda.org
How long prior to the event do I need to attain the insurance policy?
You may attain the insurance policy within 48 hours of the event, however, the application fee is lowest at least 15 days prior to the event. It is our recommendation that you apply for the policy as early as possible.
Is it shared coverage? Will I have to share the coverage with everyone who participates in the program?
No, the coverage is for each event.
Does the policy cover events other than trail rides?
Yes, you can attain insurance coverage for everything from maintenance and clean up days to you organizations meeting to a competitive event.
Does the price remain the same for each type of event?
No, the price varies depending on the type of event and the variables of each event. For example, a meeting will be much lower than a competition event.
PRICING SCHEDULE
The insurance company charges an application fee and UFWDA will charge a small processing fee. Below you will find the information regarding the application and processing fees. Please note that it is best to start the process as early as possible to avoid large application fees.
The insurance company application fee schedule:
Over 15 days prior to the event= $95 in addition to the cost of the policy
7-14 days prior to the event= $175 in addition to the cost of the policy
Less than 7 days= $375 in addition to the cost of the policy
UFWDA processing fee schedule:
Full roster supporting member organizations= $50
The processing fee helps to off set the cost of the master policy and covers the administrative fees of UFWDA.
