UFWDA Community Forum

UFWDA General Discussion => General UFWDA Topics => Topic started by: Jim Mazzola on January 28, 2006, 09:30:28 pm

Title: UFWDA Convention 2006
Post by: Jim Mazzola on January 28, 2006, 09:30:28 pm
I searched throught the Spring Voice but could not find any info regarding the Convention this year. Can someone from Southern please give an update as to the pre and/or post activities that will take place this year. I don't know which week to schedule my vacation for, before or after or BOTH!!  :-\
thanks
jim mazzola - kb8ymf
Title: Re: UFWDA Convention 2006
Post by: Robert Fuller on February 02, 2006, 10:26:55 am
The dates for the Convention are July 12-14. Rides at Windrock will take place on July 10&11. The Land Use Conference is planned for July 15. In talking to folks, lots of folks want to go to Tellico, so there will probably be UNOFFICIAL rides at Tellico on the 15&16.

I expect to hear more this weekend at our Leadership meeting and will pass that on.

Robert
Title: Re: UFWDA Convention 2006
Post by: Scott Hatch on February 23, 2006, 09:39:01 am
What is the local hotel being used by the majority attendees?

Will there be an arrangement with a local hotel?

Will there be any type of shuttle service?

Any additional information that may be available at this time would be greatly appreciated.

Thank you
Title: Re: UFWDA Convention 2006
Post by: UFWDA Forum Admin on February 23, 2006, 10:33:16 am
Doubletree Hotel Oak Ridge (http://www.doubletree.com/en/dt/hotels/index.jhtml?ctyhocn=ORKDTDT)
215 South Illinois Avenue, Oak Ridge, Tennessee, United States 37830

Tel: +1-865-481-2468
Fax: +1-865-481-2474

Promoting Organization, Southern Four Wheel Drive Association (http://www.sfwda.org)
info@sfwda.org

Land Use Conference July 15th
Official Rides at Windrock July 10th-11th
Unofficial Rides at Tellico July 15th-16th
Title: Re: UFWDA Convention 2006
Post by: dds4x4 on February 23, 2006, 09:57:36 pm
Our hotel reservations have been made and confirmed.
One of the Great Lakes delegates has a place to stay.

Thanks for getting the hotel straightened out, Robert.
We'll see you at Oak Ridge!

Title: Re: UFWDA Convention 2006
Post by: Scott Hatch on February 24, 2006, 09:47:01 am
Does anyone know if the Hotel supplies a shuttle service to and from the nearest airport?

Is the convention being held in this hotel or a different location?

If the convention is in a different location will there e a shuttle service?

I'm trying to determine the best (cheapest) course of action in planning for this.
Title: Re: UFWDA Convention 2006
Post by: Robert Fuller on February 24, 2006, 11:42:31 am
I will check on Shuttle Service. I'm not sure if they provide it or not. Closest airport is in Knoxville TN, but it really isn't that far from the hotel (like 30-40 miles). I'll also check and see if we can provide our own shuttle service if need be. The Doubletree is the convention location as well as room location, so no transportation will be needed once there.

Offical packages will be out in the next week for registration. Just has one issue come up that I'm trying to nail down first.

Robert
Title: Re: UFWDA Convention 2006
Post by: Scott Hatch on February 24, 2006, 12:28:35 pm
Thank you very much, and sory for the 20 questions  lol

Is there an actual schedule time and date schedule for this yet?
Title: Re: UFWDA Convention 2006
Post by: Robert Fuller on February 27, 2006, 11:17:50 am
The dates of meetings are July 12-14. Wendsday and Thursday will be full days (approximately 8-5). Friday will be a half day (8-noon). There will be a Land Use conference that will be Friday (noon to 5) and all day Sat. (8-5). We are currently planning the final dinner on Friday night.

Robert
Title: Re: UFWDA Convention 2006
Post by: Scott Sperling on March 13, 2006, 10:37:52 pm
I'm guessing this would be the location on the UFWDA forum that would list all info and cost related expenses for the convention.
Per the IFWDA by-laws, it spells out what is reinbursible for our delegates. Our next quarterly meeting is in April and hopefully we can have that all spelled for review and approval.
Once something is available, please let us know.
Thank you,
Scott Sperling, President
Indiana Four Wheel Drive Association
Title: Re: UFWDA Convention 2006
Post by: Robert Fuller on March 17, 2006, 11:53:34 am
Registration info has now been posted to the delegates list and will be appearing on the website shortly. Here are the basics for planning purposes (online registration should be open when the info goes to the website).

Dates: July 12-14 -- annual meeting
          July 14-15 -- Land Use Conference

Location: Doubletree Hotel, Oak Ridge, TN

Costs:
Delegate Registration:   $100.00
Includes Lunch on Wed. and Thursday
Dinner on Friday

Non Delegate registration:   $70
Includes Lunch on Wed. and Thursday

Adult dinner Tickets   $17
Kids Dinner Tickets   $8

Kids Room (per day)   $8
The hospitality suite will be made available for delegates to drop their kids off during the meetings. There will be adult supervision Movies, snacks, and activities.

Rides will be offered at Windrock on the 10th and 11th. Permits are required and may be purchased at the gate. Permits are $15 per person per day.

Land Use Conference   $60
Friday afternoon and Sat.

Hotel rooms have been blocked out for the Convention at a discounted rate of $79 per night. Let them know you are with United Four Wheel Drive Assocaitions

The closest "nice" campground is the Cross-eyed Cricket. It is about 30 miles from the convention location. It is located just off I-40 west of Oak Ridge. The hotel doesn't allow dry camping in the parking lot. Guests may park their RVs there, but must have a room or they may be towed. The hotel is fairly full for this time. There is a campground near Windrock if you wish to stay there for the rides previous to the meeting.  It is a little closer to the hotel, but timewise probably isn't any closer than the cross-eyed cricket due to the back roads (there is a one lane bridge just before you get to the campground, I've made it with my 31' MH and trailer, but it is tight).

Thanks

Robert
Title: Re: UFWDA Convention 2006
Post by: Scott Sperling on March 18, 2006, 04:25:51 pm
Robert,
Thank you!!!
Scott
Title: Re: UFWDA Convention 2006
Post by: Dave Logan on April 14, 2006, 03:30:25 pm
I am a delegate for Southern 4WD Association and will be arriving from Atlanta on the evening of the 11th in order to attend the meeting on the 12th and beyond.

I made my reservation at the Doubletree Hotel today, but was told that United had not set aside rooms for the night of the 11th and the rate  for that night was $169.  Needless to say, I didn't accept that.  In fact, I was told there were very few rooms left at all.

My question is where are people staying the night before the meetings begin ?  July 11th ?
Title: Re: UFWDA Convention 2006
Post by: Robert Fuller on April 14, 2006, 10:58:58 pm
This just came up and we've tried contacting the hotel and have yet to hear back from them. Honestly I'm getting fedup with them myself. As much business as we've given them in the past and they aren't handling this very well. I'll pass on whatever I findout.

Robert
Title: Re: UFWDA Convention 2006
Post by: Dave Logan on April 15, 2006, 07:42:11 am
Robert, We have been staying at the Comfort Inn down the street lately.  They are OK, but have as many "issues" as the Doubletree. 

As you probably know, I had my truck and trailer stolen from the Hampton Inn across the street.  Unfortunately, I don't know of any good alternatives in Oak Ridge.
Title: Re: UFWDA Convention 2006
Post by: Chris Boucher on April 17, 2006, 11:12:47 am
Is the registration form available on the website now?  I cannot seem to find it.  Look forward to seeing everyone in July!
Thank you,
Chris
Title: Re: UFWDA Convention 2006
Post by: Jim Mazzola on April 18, 2006, 12:57:06 pm
Registration info has now been posted to the delegates list and will be appearing on the website shortly. Here are the basics for planning purposes (online registration should be open when the info goes to the website).
The closest "nice" campground is the Cross-eyed Cricket. It is about 30 miles from the convention location. It is located just off I-40 west of Oak Ridge. The hotel doesn't allow dry camping in the parking lot. Guests may park their RVs there, but must have a room or they may be towed. The hotel is fairly full for this time. There is a campground near Windrock if you wish to stay there for the rides previous to the meeting. It is a little closer to the hotel, but timewise probably isn't any closer than the cross-eyed cricket due to the back roads (there is a one lane bridge just before you get to the campground, I've made it with my 31' MH and trailer, but it is tight).

Thanks

Robert

30 miles doesn't sound right......Wasn't the campground just north of Oak Ridge exit off I-75? I remember it was a relatively small campground. It was <10 miles from the Hotel...
What would be Southern's recomendation on Windrock campground??
jim-kb8ymf
Title: Re: UFWDA Convention 2006
Post by: Milt Webb on April 19, 2006, 08:51:25 pm
Is the registration form available on the website now?  I cannot seem to find it.  Look forward to seeing everyone in July!
Thank you,
Chris

Should be ready by May 1st.
-Milt
Title: Re: UFWDA Convention 2006
Post by: Robert Fuller on April 25, 2006, 01:58:02 pm
Jim,

As I had it explained to me when asking about campgrounds, Oak Ridge is basically in the middle of a triangle of 3 campgrounds. Windrock campground is north and slightly west of Oak Ridge. It is a little more difficlut to get into (narrow 2 lane for the last bit and a 1 lane bridge just before the campground, I've made it in my Endura with the jeep on the trailer, but it is tight). There is one more to the east/northeast that I'm not famiilar with and the person describing couldn't tell me the name of. Cross Eyed Cricket is just off I-40 near where I-75 heads south. Probably a mile or two west of that intersection. I'm totally guessing at the 30 miles, but am pretty confident with the thought that it is about a 30 minute drive in from there. (well I guess traffic could change things some). I've stayed there when we had a meeting at the Double tree and it isn't a bad drive. I think it's even closer than the Harrisburg west campground was from the hotel at the PA meeting.

Robert
Title: Re: UFWDA Convention 2006
Post by: dds4x4 on May 04, 2006, 10:39:59 pm
Will the trail rides at Windrock be organized with guides and rated by difficulty?
Will there be stock to mild runs for those of us that are driving our 4X4's to the Convention?

I know the trail rides at Tellico after the Convention are informal, but the same questions, does this area have trails for stock to mild 4X4's and is anyone stepping forward to lead the out of towners around the area?

Thanks for any assistance and see you in July,   ----Doug & Kathy
Title: Re: UFWDA Convention 2006
Post by: Robin Chacon on June 11, 2006, 04:31:19 pm
Hi - is there any more info on airport transportation?  I checked with the Doubletree and they recommend a sedan service that is $38 per person each way or $22 per person if there are 2 people.  I also called a taxi company and that is ~$45 each way.  Either way it's pricey and I wondered if anyone local knows of a different option.

Thanks for your help!

Robin
Title: Re: UFWDA Convention 2006
Post by: Carla Boucher on June 12, 2006, 09:38:50 pm
Hotel information:

The room rate of $79/night for the UFWDA annual meeting is honored by the Doubletree Hotel beginning Tues., July 11, 2006 through checkout on Sunday, July 16. 

This room rate and room availability is guaranteed through June 22, 2006.

You may call the Doubletree Hotel at (865) 481-2468.  Tell them you are calling to reserve a room.  You will be transferred to their global reservations line directy.  Tell them you are calling to reserve a room within the Southern Four Wheel Drive Association room block for the United Four Wheel Drive Associations annual meeting.  You can expect fast, courtious assistance and booking!

See you in TN!

Title: Re: UFWDA Convention 2006
Post by: Carla Boucher on June 12, 2006, 09:40:39 pm
Southern Four Wheel Drive Association, host for the 2005 UFWDA Annual Meeting in Oak Ridge, TN will be providing shuttle service from the Knoxville, TN airport to the Doubletree Hotel in Oak Ridge, TN, through the volunteer efforts of one of their member clubs Plum Crazzed Jeep Club.

The Knoxville airport, McGhee Tyson Airport (TYS), is serviced by the following airlines:  American Eagle, Comair, Continental Express, Delta Airlines, Northwest Airlines, United Express, and US Airways Express.   The airport is located approximately 26 miles (35 minutes) from the Doubletree Hotel. 

Would you be so kind as to e-mail me direct with your shuttle needs for convention?  attorney@ufwda.org 
I will then relay this information directly to Southern so they can muster the troops as needed.

Shuttle needs should be posted to me no later than June 30, 2006.  The deadline for registration and reservation of rooms at the Doubletree is June 22, 2006. 

For information about the meeting please go to:
http://www.ufwda.org/events_2006_convention.htm

Be sure to see the information about the fantastic opportunities for four wheeling at Wind Rock on July 10 and 11.  And take a moment to visit the Oak Ridge Convention and Visitors Bureau website if you are interested in seeing what this area has to offer.
http://oakridgevisitor.com/home.html
If you are bringing the family there are wonderful things to do in Oak Ridge, including a 1 hour steam train excursion on Saturday, July 15. 

Thank you,

Carla

Carla Boucher, Attorney
United Four Wheel Drive Associations
P.O. Box 15696
Chesapeake, VA  23328
(757) 546-7969

Title: Re: UFWDA Convention 2006
Post by: Robin Chacon on July 03, 2006, 02:50:47 pm
As if you couldn't tell, this will be my first United Convention  ;)

Will we receive an agenda and/or issue briefs that will be discussed and voted on during the Convention?

TIA!
Title: Re: UFWDA Convention 2006
Post by: UFWDA Forum Admin on July 07, 2006, 11:23:36 am
Robin an agenda and Annual Report will be handed out at Convention.  It will contain information that we know about in advance including Nominee's for upcoming positions etc.

- Shawn
Title: Re: UFWDA Convention 2006
Post by: kf6zpl on July 07, 2006, 09:32:28 pm
<<<Robin and Agenda and Annual Report will be handed out at Convention. >>>

?????

I think what Shawn meant to say was:

Robin:

An agenda and Annual Report will be handed out at Convention.


Title: Re: UFWDA Convention 2006
Post by: Roger Blank on July 08, 2006, 08:57:42 pm
I've set Robin straight. :)

I don't know about anyone else, but I'm a little excited.... ;D