Well. Thank you for your candor.
UFWDA is all about making your almighty dollar work hard for you and using it to protect 4x4 access globally to the best of our ability. But we are not about the all mighty dollar in the disparaging way you indicate.
UFWDA will continue to operate as a not-for-profit corporation, as we have since our inception some 30+ years ago. This means that any excess money left at the end of year will NOT be spent to pay dividend or otherwise pay our members a profit. Instead, it means that all the revenue we take in will be utilized for the mission of the organization - to protect, promote, and provide for 4x4 opportunities worldwide. Our goal remains the same - keep roads and trails open for four wheel drive motor vehicle use.
I am unclear on the basis for your accusation that UFWDA will NOT be about member Organizations. As indicated in the business plan posted at the beginning of this thread, Organizations are the only class of members that will be benefit from member referral and financial assistance from the Organization Incentive Program. I invite you to review the business plan, particularly section 3.1.1(c) and 3.1.2(c). Furthermore, Organizations shall continue to have voting rights to guide UFWDA policy and direction, see By-law Article IV, Section 2. The change moves UFWDA from being controlled by 75% of our members (as is the case currently where only members represented through an organization have voting rights) to being controlled by the whole of our members or by 100% of them.
Thank you for asking. UFWDA, and it board of directors sleep very well indeed knowing that the proposed plan does more to enable UFWDA to save more trails and more access than it currently can while meeting the needs of 100% of the members yet retaining our focus on organizations.
The meeting notification section of the proposed by-laws was drafted in conformance with IN state law which requires that no corporation may give notice of annual meeting less than 10 days before the meeting or more than 60 days before the meeting. IN law in this regard is based upon model legislation adopted in the majority of states utilizing language adopted as matter of public policy to protect corporate members, contrary to the tone of your insinuation to the contrary. The public policy behind the "no less than 10 days and no more than 60" is to give enough notice so people can make plans to attend but not so much notice that they forget to go.
If Southwest Four Wheel Drive Association, whom you represent, would like to change the notice to require more than 10 days all you need do is bring your request before the board. It matters not to UFWDA whether we give you 10 days, 25 days, 45 days, or 60 days. However, we are legally bound to stay within the parameters set by IN state law that gives you no less than 10 days notice and no more than 60 days notice.
The specifics on how absentee voting works is clearly spelled out in the by-laws, Article V, Section 4(d) and Article VIII. Absentee voting is limited to two circumstances - voting of officers and by-law amendments.
There is no secretary because the cost of travel solely to fulfill the purpose of taking meeting minutes is expense and redundant. The obligation of the recording secretary is placed upon the Administrative Officer as part of the paid duties of that office. In the past the office manager attended the meeting at the expense of the corporation and the secretary attended the meeting at the expense of the corporation. UFWDA feels it is the best use of limited funds to only pay one person to record the minutes and attend the meeting rather than two.
UFWDA has a special forum established for organization delegates and organization board members, to which you have full access. Please go here for the in-depth discussions that have been taking place since January regarding the proposed changes for UFWDA. I trust that your SWFWDA delegates provided you with a full report of these activities upon your acceptance of office, but in the unlikely event they did not please feel free to browse around and read the voluminous amount of information on this subject. Please follow this link: http://www.ufwda.org/smf/index.php?board=16.0
I appreciate your apparent passion in seeing that UFWDA remains the world's leading all-brand representative of four wheel drive enthusiasts. Please feel free to direct any complaints or questions you have to our board of directors or to myself at email@example.com
. Our goals are those of our members - making a strong UFWDA to protect, promote, and provide 4x4 opportunities worldwide. I have been copied on your e-mail communication with the President that you sent yesterday. Please understand that the board and myself strive to respond to matters quickly and efficiently, but even myself, working 12 hours + in a day can not always respond the same business day in which correspondence is sent to us. Your patience is appreciated.